Parent Zone

News and Updates for Gilwern Parents

Some helpful links for parents from holiday forms to admission procedures for new pupils.


Reflex School Uniform Order Form

Click on the link below to download an order form

School uniform order form

You can also click on the webpage

School Snow Procedure 2018-2019

Click to view our school snow procedure

In The News

Gilwern International Market and Shoe Box Appeal - South Wales Argus

Healthy School Award - Abergavenny Chronicle

Green In Europe Project - Free Press

Estyn Inspection Report

Click here to download a copy of the Inspection Report 2014

School Prospectus

Click here to download our latest prospectus

Parents Evening

Good news! Parents Evening just got a whole lot easier because you can now book your appointments online.

You will receive a text message to your mobile phone which will take you to our online booking system to select a time convenient for you. Please follow these simple steps to book your slot:

Click the link that you receive through text to take you to the confirmation page. You will need internet access to do this.

Enter your child’s first name to continue. If you have more than one child, any of their first names will work.

Next you will be taken to the booking page. This will show your children alongside all of the teachers that you can book in with.

Click ‘Please Choose’ to be shown a list of available times that you can click to book. This will even give you the option to add any notes that you might want the teacher to see before the meeting.

After you have entered any notes, please click ‘Book this Slot’ to complete your booking. When the button has turned green you know your booking has been made.

At any time before the Parents Evening, you can click the link on your phone or email again to check your booking time or even un-book by clicking the green booked button.

Our Healthy School Information

Gilwern School strives to be a healthy school. We encourage drinking water, washing hands and eating healthily. Help your child to stay healthy by following these guidelines below:-

Care of water bottles

It is recommended that clear purpose-made sports-style bottles are used and are clearly labelled with the pupil's name. Bottles should be kept on pupil's desks or for younger pupils stored in a crate in the classroom. Bottles are for water only.

Bottles are sent home daily to be cleaned, they should be washed in warm soapy water, the sports caps scrubbed with a brush, and bottles left to air-dry upside down in a hygienic place; or they can be washed in a dishwasher if the bottles are suitable.

Please click on the link to find information from Change4Life Wales -

At Gilwern we are building healthy bodies and healthy minds, find some top tips for a wholly healthy lifestyle here...

Healthy Snacks - School Council 

The School Coucil have been considering the issue of none healthy snacks being eaten by pupils during school time.

We would like to ask for your help to encourge your child/children to bring a healthy snack into school. The school council have suggested that children receive a reward for a health snack choice.

Leave of Absence Request Form

Term Time Absence Form

Pupil Deprivation Grant

Click to download

Term Dates

Link for Term Dates 

Term dates 18-19

Governors' Annual Report To Parents

Click here to download our 17-18 report

School Dinner Menu

To see the new menu click on the following link


Useful Links

Nutritionist Resource Website which has tips for lunch box ideas, fussy eaters and healthy eating for children. 


For all those people who aren't sure what the GAP does and how we function, the only criteria you need to be part of it is a commitment to give up some of your time to support the school.

The GAP is lively and friendly, and plan ways in which enjoyable events can be organised to bring parents, teachers and children together. Regular events include the Summer Fete, Christmas Fayre and Family Quiz Night.  The proceeds from these help towards the cost of school equipment and facilities.

New ideas and volunteers are always welcome.


The committee is on a two year rotation and the current committee members are:

Chairs – Rachel Callender-Davies

             Gemma Hutton

Secretary – Liz Saunders

Treasurers – Rebecca Farrington


2017 Fundraising

Fundraising –Tea Towels

We hope this will prove to be a popular fundraiser –please support!

Click here to download our latest GAP Newsletter


International School Award Pioneers.

Gilwern School is one of a select group of schools across the United Kingdom to hold the full International Schools Award. The school actively promotes Global Citizenship through various classroom activities. In the Autumn Term "World week " was held where each class was transformed into a different country, with the children travelling between countries during the week using their passports.

A central pillar to the schools international work has been the UKIERI project which is recognised nationally  as outstanding practice.

UKIERI  (United Kingdom India Education Research Initative)

The school  has been involved in a three year long project with six schools in Jamshedpur, India. Gilwern leads a cluster in South Wales that includes 3 other schools  Malpas Court (Newport), Maes Yr Haul (Bridgend) and Ysgol Gymradd Gartholwg ( RCT ) .The project is significant because Jamshedpur is the home of the TATA Group who own our Steel Industry in South Wales, Jaguar, Land Rover, Tetely Tea and many other UK based Industries. This project has provided a great opportunity  to develop strong international links. Children have had opportunity to work with both Indian pupils and children in different parts of Wales.

The work aims to promote Global Citizenship, create strong friendships across the globe and prepare our children to take their place in a rapidly ever changing world. The outcome so far is an increased appreciation, respect and understanding of  Indian cultural values and the interdependence of countries economies.


Working Together We Shall Over Come

School Admissions

Children are eligible to start school at the beginning of the school year in which their fifth birthday falls. The local authority responsible for admissions is Monmouthshire County Council.

Starting primary school is one of the most important events in a child's life. The Local Education Authority will admit a child to a maintained primary/infant school in the September following their 4th birthday. The legal requirements confirm that parents are able to delay the admission of their child until the term following their 5th birthday; however, it is a Monmouthshire County Council Policy that the child will continue to follow their chronological year group unless exceptional circumstances apply.As a parent / carer, you will no doubt have a wide range of questions
regarding this transition, please feel free to arrange a time with the school secretary to come in and have a look around our school. Alternatively, ring the Monmouthshire County Council Student Access Unit on 01633 644530.

Click here for a copy of the school dinner menu.


For more information follow the link below.

Hopscotch Afterschool Club

After School Club             3.15 pm – 5.15 pm  


Miss Samantha Pugh - Senior Playworker                     Mrs Helen Tompkins - Assistant Senior Playworker

Mr Thomas Gibson - Assistant Playworker                    Miss Rhiannon Knights - Assistant Playworker

Miss Amy Green - Assistant Playworker

We take a maximum of 32 children per session (ratio of 1:8) and places must be booked and paid for in advance.
Afterschool Club is £6.00 a session.


Any queries please contact us

Gilwern Primary School (01873) 830325 between 08:50-17:30 hrs

CSSIW Number W05000533

** We also accept kiddivouchers (Call 0800 6124395), Sodexo Vouchers and many more



Hopscotch Nursery

Hopscotch Nursery is based in the grounds of Gilwern Primary school and offers a stimulating environment and convenient facility for pre-school children. Being next door to the primary school it helps give children a smooth transition when they move up to reception.

The Nursery takes pupils from the age of two and a half and is open five days a week. Call Vicki Trevett on 07935335663 to find out more.


Our school is registered with the Eco-Schools programme which provides us with a simple framework to integrate environmental education and improvements into the running of the whole school.

Eco-Schools works by involving democratically elected groups of students, staff and parents. The scheme encourages teamwork to create a shared understanding of how a school can be run to decrease its impact on the environment.


We successfully achieved the Platinum Eco Flag Award — a Welsh Government scheme managed by Keep Wales Tidy. The Platinum Flag Award is an excellence award recognising the teaching and learning required to reduce, reuse and recycle. To achieve the award, staff and pupils developed a whole school approach with each class focussed on a different ecological theme.

School Council

Gilwern School has an active School Council, which is represented by two pupils from each year group.  Meetings are held each half term and give pupils the opportunity to discuss issues of importance to them.  The School Council plays an important role in many of the decisions affecting daily school life. Views of all children are sought to ensure the School Council is inclusive.

This is our school council anti-bullying policy click to view

Through the introduction of Values Based Education the school council lead meetings to discuss what values inspire children, young people and adults to adopt and live positive human values. The focus of Values Based Education is to develop ethical and emotional intelligence, deepen relationships and social cohesion and embed a strong values-based culture to give students the best chance of academic success.

As a result, the school council have chosen ten values to explore each month throughout the academic year, one of which is celebrated at the end of each month. The Head Boy and Girl lead the whole school assembly encouraging representatives from each class to share what they have found out.

Rights Respecting Schools

UNICEF UK's Rights Respecting Schools initiative helps a school community to use the United Nations Convention on the Rights of the Child (UNCRC). It develops a clear set of values which are actively upheld by pupils.

Click here to download the Rights

Rights Respecting Schools Newsletter

Gilwern School RRSA Report

For more information follow the link below




© Gilwern Primary School 2019

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